Frequently Asked Questions

Q - When am I officially registed?
A - Provided your chosen camp session is not sold out, your camper is officially registered when we receive your application and deposit check (or full payment), and that check clears. You will receive a confirmation notice via email, mail or phone once we receive your application and payment. Do not hold up sending your registration application and deposit check while waiting to complete your Medical Form and Waiver - those can be mailed later.

Q – What if my check bounces?
A – We will contact you and ask that you send us a new check and a $20 bounced check fee.  You son will not be registered until his deposit check clears. 

Q -  I forgot to send in my balance, is my child still registered and should I send a check or bring it with me to camp?
A – Your child is still registered provided the deposit check cleared.  Please try to mail the balance at least 2 weeks prior to camp.  If you haven’t, bring a check for the balance to registration. 

Q – Will I receive any confirmation after my final payment is made?
A – No.  We send confirmation only at the time we receive your initial application.  Please make a copy of your balance check and any camp forms that you send with it in case there is any confusion at registration.

Q – My deposit check has not cleared my account.  Is my son registered?
A – We will try to send you registration confirmation either by e-mail or regular mail, shortly after receiving your registration form.  As soon as you receive this notification, your child is registered. If you have not been notified and your check has not cleared within 3 weeks please call us at (540) 672-0526.

Q – I have learned that camp is sold out.  Is there a waiting list?
A – First, call to confirm that the camp session is full.  We will try to update the website and our phone message to reflect a camp’s enrollment status.  Camps have filled up early the past three years and few names come off the waiting list. For this reason, register early.  When a camp is full the waiting list is established on a first-come basis according to the date of the postmark on the application envelope. If your son is put on the waiting list, we will hold your check and cash it only if he eventually is accepted.  If your son is accepted off the waiting list, you will be notified immediately and your check will be deposited.  If your son does not get into camp please accept our apologies.  We will destroy your check and place your name on our mailing list for next year.

Q – The application says that my $200 deposit is non-refundable.  What if my son can’t attend after all?
A- If your son can not attend for a medical reason, verified by a physician, $150 of the initial deposit may be refunded.  The remaining $50 is a non-refundable administration fee.  Please contact us immediately if your son is injured and cannot attend so that we may take someone off the waiting list.  Refund checks are typically mailed in August when we close out the books.

Q – What should I know about the Medical Form?
A - Players can NOT participate in camp until they have submitted a complete medical form signed by the camper’s physician and parent/guardian.  If your son has had a physical in the past year, we will accept a copy of the medical permission form required by his school or club. All information must be current and the form must have been signed by the physician with in a year of the start of your camp session. Always, make a copy of the signed form for your records in case it is lost.

Q – What if I’m waiting for my physician to sign the form and can’t submit it with my registration?
A - Go ahead and send in your registration form and deposit if you are waiting for an appointment.  Send in the Medical Form as soon as possible, ideally 4 weeks before camp.  If there is less than 2 weeks before camp, do not mail it.  It’s safest to bring the form with you to registration.  Always, make a copy of the signed form for your records in case it is lost.

Q – How are housing arrangements and roommates assigned?
A – We try to house campers by age and cluster them by school.  There are 2-3 staff/counselor rooms on each floor to ensure supervision and security.  We make every effort to honor roommate choices, but there are no guarantees.  Sometimes your son’s choice of roommates has requested another roommate.  In these cases campers will be housed close to their friend and will be assigned a roommate of a similar age.  If this happens, please encourage your son to enjoy the opportunity to make a new friend.  That’s part of the fun!

Q – What arrangements are made for campers traveling by air? 
A – Please notify us well in advance if your child will need ground transportation from an airport.  There is a $15 fee each way (see registration form).  We will need his airline information and flight numbers for both legs of his trip and the arrival anddeparture times.  Don’t trust you son to remember departure info at the end of camp.  For groups, please be sure we have a complete list of all the campers traveling together.

Q – Should campers bring extra money to camp and, if so, how much?
A – Yes.  There is a camp store stocked with drinks, snacks, clothing and equipment.  They can also order pizza to be delivered after the evening session.  This is very popular among the boys. How much you send with your son is up to you.  We have a camp banking system which reduces the incidents of lost money.  Campers deposit money into their account at registration.  It is your responsibility to see that the initial deposit is logged in correctly.  As your son makes purchases his account is debited.  Any remaining money will be refunded at checkout.

Q – Should campers bring fans?
A – Absolutely.

Q – What happens on the last day of camp?
A – The last day of camp involves some private lessons, team games, awards ceremony and, of course, check-out.  Please let us know in advance if you must pick up your son early or late.